POSITION SUMMARY    

We are looking for a dedicated and detail-oriented Finance and HR Administrator to support our Finance and HR functions, specifically in accounts receivable (AR), accounts payable (AP), as well as assist with the co-ordination of all internal HR processes.

This role is essential for ensuring smooth financial operations and fostering effective HR practices within the organisation.

The Finance and HR Administrator is responsible for assisting with the
day to day financial transactions and administration within the business, also
providing key support within the HR function. 

This is a full time role, reporting into the Head of Finance/Finance Manager, with a dotted line into the HR/Executive Assistant.  You will be required to work in the office at least 3 days per week, and the remaining 2 days at home.  This is a varied role so you will need to be highly organised and able to manage your time effectively, work discreetly and protect confidentiality at all times.  

With a strong focus on luxury, results driven & advanced offerings, this role boasts exceptional potential for opportunity, progression and reward in line with the company’s exciting growth strategy and offers exposure to our growing international operations.

MAIN ROLES & RESPONSIBILITIES

FINANCIAL MANAGEMENT

Accounts receivable       

- Assisting AR as required on day to day tasks and upcoming projects

- Assisting with Customer and Supplier Onboarding

- Inputting/processing invoices and credit notes for customers

- Maintaining Invoice & Trade Finance transactions

- Issuing Customer Statements

- Chasing and taking customer payments.

- Processing refunds

Account payable       

- Assisting the AP as required on day to day tasks and upcoming projects

- Submitting invoices for approval, when required for cover

- Creating Non-Stock purchase orders

- Processing employee expenses

- Supplier statement reconciliation

- Preparing payments via bacs for approval

General ledger     

- Reconcile bank statement lines (payments & receipts) when required
for cover

- Assisting with reconciliation of trial balance

- Filing of key documents

- Assisting with month end and year end finalisation

HR responsibilities:

- Assist with all stages of recruitment processes including advertising & arranging interviews

- Co-ordinate the onboarding process of new employees including sending contracts, conducting employee compliance checks & arranging induction sessions

- Keep our HR system ‘Breathe’ up to date for employee profiles

- Ensure regular formal reviews are taken place with team members & their line managers

- Administer all HR related documentation in a timely manner including offer letters, contracts & probation notices

- Assisting with the creation and generating of quarterly team surveys

- Monitor holiday leave

- Assist in the administration of employee benefits.

- Support the performance appraisal process and maintain records of employee performance reviews.

- Assist with training and development initiatives for staff to enhance skills and capabilities.

ADMIN SUPPORT

- Supporting other areas of the business as required.

KEY EXPERIENCE & QUALIFICATIONS REQUIRED 

- At least 2 years’ experience as a Finance Assistant or a similar role.

- AAT Qualified or working towards a qualification, or qualified by experience

- Educated to GCSE level or equivalent

- Good knowledge of accounting and book-keeping procedures.

- Knowledge of human resources processes and best practices is preferred.

- Proficiency in financial software (such Xero, NetSuite) and Microsoft Office Suite, particularly Excel.

- Strong attention to detail, organizational skills, and the ability to manage multiple tasks effectively.

- Excellent communication and interpersonal skills, enabling successful interaction with employees and vendors

- Attention to detail, and an ability to spot numerical errors.

- Strong professional & presentation standards.

- Experience with Invoice Finance and Trade Finance is desirable, but not essential.

- Office based at our HQ in Andover with some hybrid working.

WHAT WILL MAKE YOU RIGHT FOR THIS ROLE?

This is a great role for someone progressing in their finance and/or HR career
with exposure and opportunities in all areas. We are looking for the right candidate
to grow with us. The successful candidate will be accurate and methodical, as
well as having a clear understanding of business processes. You will have great
attention to detail and have previous accounting and HR experience.

Exceptional organisation skills and initiative are a must along with an
inherent passion in working independently and as part of a team to exceed
expectations.

-  Energetic, self-motivated, creative thinker who flourishes at working independently

- Responsive & adaptive to changing workloads, timelines and outputs required due to the fast-moving pace of the industry and brand portfolio

- Desire to be challenged and grow within the role

- Desire to work within a small but dynamic entrepreneurial company and be a KEY player in overall company success.

ABOUT THE COMPANY & BRAND

Harpar Grace International is a privately owned, entrepreneurial, dynamic and passionate company founded in 2013, specialising in the development, distribution and management of luxury, cosmeceutical, spa and retail brands. Creative yet commercial the company has been achieving strong year-on-year growth and the team is rapidly expanding to support the ongoing growth of the company and development of our portfolio both in the UK & Internationally.

Harpar Grace are the exclusive distributors for iS Clinical Cosmeceuticals, Totally Derma Nutraceuticals and RevitaLash Cosmetics throughout UK & Ireland as well as being the newly appointed distributors for iS Clinical brand within in 22 Caribbean countries in addition to owning the Déesse PRO Light therapy brand globally.

HOW TO APPLY

To apply for this role, please send your CV to recruitment@harpargrace.com