Main roles and responsibilities

POSITION SUMMARY

The Finance & Admin Assistant is responsible for the day to day financial transactions and administration within the business, also providing key support where required to other areas of the business.
Working across our esteemed portfolio including the acclaimed IS Clinical Cosmeceutical brand, Déesse LED phototherapy mask, Revitalash and Totally Derma nutraceutical.
With a strong focus on luxury, results driven & advanced offerings, this role boasts exceptional potential for opportunity, progression and reward in line with the company’s exciting growth strategy and offers exposure to our growing international operations.

This position is required to start immediately.

MAIN ROLES & RESPONSIBILITIES

• Track and reconcile bank statement lines (payments & receipts)
• Updating financial spreadsheets
• Issuing Customer Statements
• Chasing and taking customer payments.
• Processing refunds and credit notes
• Inputting/processing invoices for customers and suppliers
• Submitting invoices for approval
• Processing employee expenses
• Assisting with Payroll
• Creating Non-Stock purchase orders
• Assisting with reconciliation of trial balance
• Making payments via bacs
• Maintaining company financial records between our business systems.
• Filing of key documents
• Maintaining Invoice & Trade Finance transactions
• Maintaining finance email inbox
• Assisting with inbound telephone calls.
• Supplier statement reconciliation
• Assisting with month end and year end finalisation
• Assisting the Finance Supervisor as required

ADMIN SUPPORT

• Supporting other areas of the business as required

KEY EXPERIENCE & QUALIFICATIONS REQUIRED

• At least 2 years’ experience as a Finance Assistant or a similar role.
• Good knowledge of accounting and bookkeeping procedures.
• Intermediate/Advanced MS Excel Skills (Creating spreadsheets and using financial functions).
• Familiarity with accounting software (e.g. Xero).
• Organisational and time management skills.
• Attention to detail, and an ability to spot numerical errors.
• AAT Qualified or working towards a qualification
• Educated to GCSE level or equivalent
• Demonstration of autonomous working style.
• Great communication skills with colleagues at all levels
• Strong Professional & Presentation standards.
• Experience with Invoice Finance and Trade Finance is desirable, but not essential.
• Ability to work in a home-based environment, with periodic meetings at our HQ in Andover.

WHAT WILL MAKE YOU RIGHT FOR THIS ROLE?

We are looking for the right candidate to grow with us. The successful candidate will be accurate and methodical, as well as having a clear understanding of business processes. You will have great attention to detail and have previous accounts experience.
Exceptional organisation skills and initiative are a must along with an inherent passion in working independently and as part of a team to exceed expectations.
•Energetic, Self-motivated, creative thinker who flourishes at working independently
•Responsive & adaptive to changing workloads, timelines and outputs required due to the fast-moving pace of the industry and brand portfolio
•Desire to be challenged and grow within the role
•Desire to work within a small but dynamic entrepreneurial company and be a KEY player in overall company success.

ABOUT THE COMPANY AND BRAND

Harpar Grace are the exclusive distributors for iS Clinical Cosmeceuticals, Totally Derma Nutraceutical drink supplement throughout UK & Ireland and Caribbean and global brand owners for Déesse PRO LED Light therapy brand. The company continues to achieve exceptional year-on-year performance and the team is rapidly expanding to support the ambitious growth of the company and brand portfolio.

CONTACT US

recruitment@harpargrace.com